The Key to Successful Lab Relocation

When life science companies or academic investigators must move a laboratory to a new location, their immediate reaction can often be stress and concern about how to transport valuable biological collections, lab animals, chemicals, and high-value equipment.

 

The priority of any lab relocation is to uphold the integrity of biological material. This requires careful planning to maintain regulatory compliance, controlled-temperature environments, and sample transport security. Most life science organizations partner with an experienced lab relocation service provider to ensure the quality of samples and reagents are preserved throughout the move.

 

So – if you are relocating your lab, consider these points to make the move as smooth as possible.

 

Lab Move

 

Frozen Sample Transport

Many biological collections are irreplaceable. Loss of biological samples can be costly. The Center for Disease Control and Prevention (CDC) estimates cold-chain failures in vaccine transport cost almost $300 million a year.

The most important part of sample transport is to maintain sample integrity by preventing temperature cycling, because temperature incursions above -80°C can adversely affect biological sample quality.

To avoid this, make sure all freezers used when transporting frozen samples are maintained according to manufacturer guidelines. They should be validated and qualified. It is even more important to have back-up redundancies in case of freezer failure – back-up freezers, back-up generators, and liquid nitrogen on each truck.

Regulatory-compliance and traceability is an important part of the process and requires the expertise of experienced lab moving professionals. Properly documented paperwork must be in place during the full chain-of-custody.

 

Lab Animal Transport

Lab animal studies look at the physiological and behavioral differences between treatment groups as well as any changes in gene and protein expression or localization. The stress of a move can alter these parameters. Moreover, regulatory and ethical guidelines require that steps are taken to minimize any stress on lab animals during a move.

The transport environments are tailored to the specific needs of the lab animals. At a minimum, the environment should be clean, temperature-controlled – and designed to minimize noise, stops, and transport time.

 

Regulated Chemical Transport

Many of the chemicals commonly used in labs are classified as hazardous materials and are subject to regulation by the Environmental Protection Agency (EPA) and the US Department of Transportation (USDOT). The Hazardous Materials Transportation Act (HTMA) outlines how to label, package, and transport lab chemicals. Most states require drivers carrying hazardous materials to have a license to do so. If transporting across several states, this can involve a lot of paperwork. Everyone who transports hazardous chemicals is also legally required to undergo appropriate training.

 

Call on experts to relocate your lab!

Brooks Life Sciences’ has highly specialized cold-chain logistics and relocation teams who transport samples for biopharmaceutical companies, laboratories, and research institutions. We work with each client to tailor our systems to exacting needs. We make sure the move is efficient and cost-effective – while maintaining the integrity of frozen collections.

Our experts are IATA and USDOT trained and certified in logistics and packaging, and we are fully compliant with federal and state regulations. 

We can provide temperature-controlled environments ranging from ambient to -190°C and have multiple redundancies on trucks during transit that include back-up freezers, diesel-powered generators, and liquid nitrogen supply. We also have regulatory-compliant temperature monitoring and alarmed security.

For more information or to request a quote – click here.